SPREADSHEET PART-3

                                   EXCEL PART -3

In this blog I share you the following topics:

Printing a  Spreadsheet 

Addressing of Cell 

Manipulation of Cell
 

Printing a  Spreadsheet 

The simplest way to print any opened worksheet is to choose Print option from the Backstage view , click Print Preview. In Excel you can print partial or entire worksheet & workbooks one at a time or several at once .

Follow Steps:

Open the Worksheet that you want to print.

Click the File Tab and than choose Print Command or Alternatively Press CTRL+SHIFT+F12 Key .

 The Backstage View is Close by Pressing ESC Key.

       Option                                      Function 

Ignore Print Area                 Select this option if you want to ignore the print area you have selected.

Page (s) From:/To:               Select this option to print pages you wish to Print.

Collate                                  Select this option to collate multiple copies.

Pages Orientation                 Allows you to collate multiple copies. 

Page Size                              Allows you to select the paper size.

Margin                                 Allows you to set the margin of the pages .

Scaling                               Allow you to adjust the size of the work sheet . 

                      

Addressing of Cell 

In a spreadsheet there is a cell address bar where we find the exact location of a cell.

There are two type of Cell References :-

Relative 

By default, all cell references are relative references. When copied across multiple cells, they change based on the relative position of rows and columns. For example, if you copy the formula =A1+B1 from row 1 to row 2, the formula will become =A2+B2. Relative references are especially convenient whenever you need to repeat the same calculation across multiple rows or columns.

Absolute 

There may be times when you do not want a cell reference to change when filling cells. Unlike relative references, absolute references do not change when copied or filled. You can use an absolute reference to keep a row and/or column constant.

An absolute reference is designated in a formula by the addition of a dollar sign ($). It can precede the column reference, the row reference, or both.

A Spreadsheet consists of rows and column and their intersection point is called CELL .

     

What is Cell?

A cell is a box where you can type or enter any type of  data i.e Alphabet, Numbers, Special Character etc.

Cell have two types of data:-

1.Constant Value: A constant value is data that you type directly into a cell it can be a number , time , currency etc. Constant Value can not change without edit it.


2.Formula:  A formula is a sequence of values, cell reference, names, functions or operators that produce a new val from the existing values.


  What are Column & Row ?

A column form the vertical lines of cells while rows form the horizontal lines of the cell .

                Total No. of Rows in a worksheet : 1048576

                Total No. of Column in a worksheet : A to XFD

Manipulation of Cells

The power of Excel lies in storing, manipulating & displaying data items. Before you can manipulate and display data you must enter it correctly.

Types of Data Entered in a Cell :

1.Text

2.Numerals 

3.Logical Values

4.Error 

                                   

TEXT : 

Text in a cell can include any combination of letters, numbers, and keyboard symbols.

• A cell can contain upto 32000 characters.
•  If Column width prevents in a text string from fitting visually in a cell , the display extends over neighboring cells.

Numerals :

Numerals contain all the decimal digits such as 0 to 9 on which you can do addition, subtraction, multiplication and other mathematical or statistical operations. Numeric calculations is most common thing which is done in excel 

Logical Value: 

You can enter the logical values namely, TRUE & FALSE into cell. Logical values are often used in writing conditional formulas.

Error : 

An error value is a distinct type of data . For Example, if a formula attempts to divide a number by zero , the result is the #DIV/ 0! Error Value.